10th Year AnniversaryJoin us in celebrating on September 30th at Boynton Yards.

More information

Privacy Policy

Last updated: July 09, 2025

Boston Women in Bioinformatics (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard the personal information you provide when you visit our website or interact with us online.

By using our website, you agree to the terms of this Privacy Policy.

1. Information we collect

We may collect the following types of personal information:

  • Contact Information: Name, email address, phone number

  • Donation Information: Billing address, payment details (processed securely through third-party services like Givebutter)

  • Survey Responses: Responses to optional surveys or questionnaires aimed at understanding the professional and educational landscape of bioinformatics. These may include information about your background, career stage, or opinions.

  • Volunteering/Event Info: Details you provide when registering for events, volunteering, or joining our mailing list

  • Automatically Collected Info: IP address, browser type, pages visited (via cookies or analytics tools)

Our website is hosted on GitHub Pages, a service provided by GitHub, Inc. GitHub may collect non-personal information such as your IP address, browser type, and pages accessed, as part of its standard server logging. For more information, please review GitHub’s Privacy Statement.

We may also use third-party services (such as Google Forms) that collect or process data on our behalf. These services have their own privacy policies, which govern how they handle your information.

2. Use of Personal Data

The Boston Women in Bioinformatics may use Personal Data for the following purposes:

  • Communicate with you about events, programs, and updates

  • Manage event registrations and volunteer participation

  • Process donations and provide tax receipts

  • Send newsletters or email updates (if you opt in)

  • Improve website functionality and user experience

We occasionally conduct surveys to gain insight into the experiences, challenges, and demographics of individuals involved in bioinformatics. Participation is entirely voluntary, and responses are used in aggregate for research and community development purposes. Personally identifiable information from surveys is kept confidential unless explicitly stated otherwise at the time of collection.

3. Disclosure of Personal Data

We do not sell or rent your personal information. We share your information only with:

  • Trusted third-party service providers for event registration and donation information (e.g., Meetup, Luma, Inc., Eventbrite, Givebutter).

  • Government authorities if required by law or to comply with legal obligations

  • Internal team members who need access to manage nonprofit operations

4. Retention of Personal Data

The Boston Women in Bioinformatics will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

5. Delete Your Personal Data

You have the right to delete or request that we assist in correcting inaccuracies or deleting the personal data that we have collected about you by contacting us at Bostonwomeninbioinformatics@gmail.com.

You may also:

  • Opt out of emails at any time using the “unsubscribe” link

  • Disable cookies in your browser settings

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

6. Data Security

The security of personal data is important to us, but remember that no method of transmission over the internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect personal data, we cannot guarantee its absolute security.

7. Children’s Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from anyone under the age of 13 without verification of parental consent, we take steps to remove that information from our servers.

If we need to rely on consent as a legal basis for processing your information and your country requires consent from a parent, we may require your parent’s consent before we collect and use that information.

8. Third-Party Websites

Our Service may contain links to other websites that are not operated by Us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

9. Changes to this Privacy Policy

We may update this Privacy Policy periodically. We encourage you to review this page for any updates. Continued use of the website after changes means you accept the revised policy.

10. Contact Us

If you have any questions about this Privacy Policy, you can contact us: